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PRIVACY POLICY OF THE WEBSITE "AVARESEARCH.AI"

PRIVACY POLICY AND DATA PROCESSING ON THE "AVARESEARCH.AI" WEBSITE

We want you to know that protecting your personal data is very important to us, and we respect this right.

When processing your personal data, we act responsibly and in full compliance with European and national legislation on data protection, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, concerning the protection of natural persons regarding the processing of personal data and the free movement of such data, repealing Directive 95/46/EC ("GDPR").

We do not process, via the Website, personal data belonging to individuals under 18 years of age. Should we receive such data, it will be immediately deleted or destroyed.

Additionally, we do not process special categories of personal data through the Website due to their sensitive nature and associated risks. Such special categories include, but are not limited to, data concerning health, racial or ethnic origin, religious beliefs, trade union membership, genetic data, biometric data, or information related to criminal offenses.

By using the Website, including features that may be implemented in the future, you agree to this Privacy Policy. If you do not agree with this Privacy Policy, please refrain from using the Website.

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1. WHO PROCESSES YOUR PERSONAL DATA?

This Privacy Policy ("Policy") details when and why "AVA RESEARCH SRL," headquartered at Iulia Moldovan Street, no. 18, apt. 8, Cluj-Napoca, Cluj County, Romania, J12/4056/2018, CUI 39855705 ("Organizer"), represented by administrator Anca Daciana Goron, processes your personal data through the Website www.avaresearch.ai ("Website"). It explains how your data is used, the conditions under which it may be disclosed to others, how it is securely stored, your rights as a data subject, and how to exercise these rights.

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2. WHAT PERSONAL DATA DO WE COLLECT THROUGH THE WEBSITE AND HOW?

2.1. As a visitor to the Website:

We process your IP address, access date and time, automatically, to monitor traffic and improve the content and usability of our Website.

The legal basis for processing your personal data is our legitimate interest in ensuring the functionality and efficiency of the Website.

In specific situations, we may use or disclose your information to protect our rights and the operation of the Website. These may include:

  • Measures to protect the Website and its users against cyberattacks;

  • Measures to prevent and detect fraud, including sharing information with competent public authorities;

  • Measures to manage other risks.

The legal basis for these activities is our legitimate interest in safeguarding our operations, ensuring that all measures we take balance our interests with your fundamental rights and freedoms.

For these purposes, we use necessary cookies to ensure the proper functioning of the Website. We also use other types of cookies that can be configured according to your preferences. For further details, refer to the Cookies Policy on the Website AVARESEARCH.AI.

Data collected in log files is evaluated anonymously to improve the Website continuously, adapt it, and promptly address errors that may occur. This processing aligns with our legitimate interest under GDPR Article 6(1)(f).

Anonymized log file data is used exclusively to detect operational errors, ensure system security, identify unauthorized access attempts, fraud attempts, and abuse. Data is stored for 30 days, after which it is deleted. Data necessary for evidence purposes is retained until the respective incident is fully resolved and may be disclosed to investigative authorities when needed.

We also collect data to record your preferences from previous browsing sessions, adapt the Website to your device, and address issues you may encounter. Such data includes:

  • IP address;

  • Cookie identifiers;

  • Online identifiers;

  • Device identifier (UUID);

  • Access date and time;

  • Browsing history;

  • Web requests;

  • Internet browser type and language;

  • Device and event-related information.

Except for essential cookies, we process your data collected through cookies only with your consent to ensure the best possible user experience.

2.2. As a person who contacts us:

We process your first and last name, email address, and any personal data you provide in your message to process your request.

The legal basis for processing your data is your consent, provided when you complete the contact form. Methods of processing include extraction, consultation, use, and archiving of data.

Additionally, we may process your personal data for our legitimate interests, including defending our rights before public authorities or better informing you about our Website’s features and services.

Third-party processing:

By accessing our Website, third parties may process your data via social media plugins such as "Like" and "Share" buttons, even if you do not interact with these buttons or are not a member of the respective social media platforms. Our company is not involved in the processing of data by social media platforms beyond the automatic collection and transmission of data. For more information, refer to the privacy policies of the respective social media platforms.

2.3. Data processed for inquiries or complaints:

You can contact us via email at anca.goron@avaresearch.ai. We will process the data you provide to respond to your request, including your name, email address, phone number, and the details of your inquiry.

Data transmitted will be deleted after resolving your inquiry unless required to be retained under applicable national or European legislation.

2.4. Non-personal data:

We may also collect non-personal data, such as information about your computer (hardware and software) and how you use the Website. This processing is based on our legitimate interest in personalizing your browsing experience and improving the Website.

3. WHY DO WE COLLECT THIS INFORMATION, AND WHAT IS THE LEGAL BASIS?

We process your data for purposes such as:

  • Managing your account on the Website under GDPR Article 6(1)(a), (b), or (f);

  • Performing or entering into a contract between you and us under GDPR Article 6(1)(b);

  • Responding to your queries under GDPR Article 6(1)(b) or (f);

  • Improving services under GDPR Article 6(1)(f);

  • Diagnosing technical issues under GDPR Article 6(1)(f);

  • Complying with legal obligations under GDPR Article 6(1)(c);

  • Defending or exercising legal rights under GDPR Article 6(1)(c) or (f);

  • Preventing fraud under GDPR Article 6(1)(f).

4. DO WE SHARE YOUR PERSONAL DATA WITH THIRD PARTIES?

In justified cases, we may share your personal data with:

  • Current or potential contractual partners;

  • Service providers (e.g., legal advisors, accounting services, cloud services);

  • Potential buyers of our business or parts thereof;

  • Judicial or administrative authorities;

  • Third parties explicitly designated by you.

We ensure that all third-party recipients adhere to appropriate confidentiality and data protection standards.

5. INTERNATIONAL TRANSFERS OF PERSONAL DATA

As a rule, your data is not stored outside the EU or EEA. However, some data may be transferred to our partners outside these regions. We take measures to ensure such transfers are secure, including using EU Standard Contractual Clauses or equivalent safeguards.

6. YOUR RIGHTS REGARDING PERSONAL DATA

You have the following rights:

  1. Access: To know whether we process your data and access details about it.

  2. Rectification: To correct inaccurate or incomplete data.

  3. Erasure (Right to be Forgotten): To request the deletion of data no longer needed or processed unlawfully.

  4. Restriction: To limit processing in specific cases.

  5. Objection: To object to processing based on legitimate interests.

  6. Data Portability: To receive your data in a structured, commonly used format.

  7. Complaint: To file a complaint with the National Supervisory Authority for Personal Data Processing (dataprotection.ro).

To exercise these rights, contact us via email at anca.goron@avaresearch.ai or by mail at our registered address.

7. DATA RETENTION

We retain your personal data only as long as necessary to fulfill its purposes, comply with legal obligations, or defend our legal rights.

8. DATA SECURITY

We implement technical and organizational measures to secure your data, including encryption, restricted access, and regular audits.

9. CHANGES TO THIS PRIVACY POLICY

This Policy may be updated. Please check periodically for changes. Significant updates will be communicated promptly.

For further inquiries, contact us at anca.goron@avaresearch.ai.

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